Acceptance of Terms & Scope
Legally binding agreement governing the use of Sanchaya Services website and service solutions.
These Terms of Service (“Terms”, “Agreement”) constitute a legally binding agreement between you (“Client”, “User”, “Candidate”, or “Employee”) and Sanchaya Staffing Services Pvt. Ltd. (“Sanchaya Services”, “we”, “us”, or “our”), an ISO 9001:2015 certified HR and Employer of Record (EOR) firm in Nepal.
By accessing or using our website at https://sanchayaservices.com, engaging our Employer of Record (EOR) services, executing payroll outsourcing agreements, or submitting candidate applications, you agree to be bound by these Terms and our Privacy Policy.
Employer of Record (EOR) & Staffing Services
Rules governing employment co-management, labor compliance, and workplace oversight in Nepal.
When Sanchaya Services acts as an Employer of Record (EOR) or Staffing Provider for a Client in Nepal, the following co-employment framework applies:
Legal Employer Status
Sanchaya serves as the legal employer in Nepal for administrative, payroll, tax, and Social Security Fund (SSF) purposes, executing official employment contracts aligned with the Labor Act 2074 (2017).
Operational Supervision
The Client retains operational direction, daily assignment supervision, and project delivery oversight over deputed staff members.
Workplace Safety & Ethics
Clients must provide a safe, non-discriminatory, and lawful work environment adhering to occupational health and safety standards mandated by Nepal law.
Payroll Outsourcing & Payment Terms
Billing schedules, currency management, tax withholdings, and late payment policies.
Payroll outsourcing and EOR invoicing are managed in accordance with specific Master Services Agreements (MSA) or Service Level Agreements (SLA):
- Invoice Timelines: Invoices for monthly payroll, management fees, and statutory contributions are issued according to agreed billing cycles and are due within the payment window specified in the service quote.
- Statutory Withholdings: All salary disbursements are processed with mandatory deductions for Income Tax under Inland Revenue Department (IRD) slabs (2082/83) and Social Security Fund (SSF) contributions.
- Currency & Banking Charges: International bank transfers must cover intermediary bank fees to ensure the net invoiced amount is received by Sanchaya in Nepalese Rupees (NPR) or agreed foreign currency.
Recruitment & Candidate Terms
Rules for job applicants, candidate submissions, background checks, and placement fees.
For candidates applying for positions or clients engaging Sanchaya for permanent recruitment:
Candidate Accuracy
Candidates guarantee that all information provided in CVs, credentials, and interviews is true, complete, and authentic. Providing false credentials may result in immediate disqualification or employment termination.
Background Verification
Candidates authorize Sanchaya and client partners to conduct reference checks, education verification, and criminal background checks as permitted under Nepal laws.
Confidentiality & Non-Disclosure
Protection of client business secrets, proprietary workforce data, and candidate records.
Both Sanchaya Services and the Client commit to maintaining strict confidentiality regarding trade secrets, business strategies, compensation data, and proprietary information accessed during the engagement:
Neither party shall disclose confidential information to any third party without prior written consent, except where required by statutory court orders or regulatory bodies in Nepal.
Intellectual Property Rights
Ownership of Sanchaya branding, website content, tools, and client work products.
All content on `sanchayaservices.com` — including logos, graphics, compliance tools, tax calculators, article text, and software code — is the intellectual property of Sanchaya Services and protected under copyright laws of Nepal.
Work product created by deputed EOR employees specifically for a Client during their employment assignment belongs exclusively to the Client as defined in the master EOR agreement.
Prohibited Website & Service Uses
Explicit restrictions on website misuse, security tampering, and fraudulent submissions.
Users and website visitors agree not to engage in any of the following prohibited activities:
Limitation of Liability
Caps on financial liability, indirect damages, and force majeure provisions.
To the maximum extent permitted by Nepal law, Sanchaya Services shall not be liable for any indirect, incidental, consequential, or punitive damages, including loss of profit, data, or business interruption.
Liability Cap
In any event, Sanchaya's total aggregate liability arising from or related to any service contract shall not exceed the total management fee actually paid by the Client to Sanchaya in the three (3) months preceding the event giving rise to liability.
Service Termination & Notice Periods
Terms for terminating EOR or recruitment contracts, notice timelines, and transition help.
Either party may terminate an ongoing service agreement by providing written notice in accordance with the notice period specified in the master contract (typically 30 to 60 days).
Upon termination, all outstanding fees, statutory severance obligations under the Labor Act 2074, and final payroll settlements must be fully cleared before final discharge certificates are issued.
Governing Law & Dispute Resolution
Jurisdiction governed by the laws of Nepal and formal arbitration procedures.
These Terms of Service and any contracts entered into with Sanchaya Services shall be governed by and construed in accordance with the laws of Nepal.
Jurisdiction & Venue
Any legal dispute or claim arising out of or in connection with these Terms shall first be attempted to be resolved amicably. If unresolved within 30 days, disputes shall be submitted to the exclusive jurisdiction of the competent courts of Kathmandu / Lalitpur, Nepal.
Modifications to Terms
How updates to service terms are published and communicated to clients.
Sanchaya Services reserves the right to modify or amend these Terms of Service at any time. Updated versions will be posted on this page with a revised “Last Updated” date.
Continued use of our website or services following any updates signifies your acceptance of the revised Terms.
Legal Contact & Inquiries
Direct contact information for legal counsel and service contract managers.
For questions, legal notices, or contract inquiries regarding these Terms of Service, please reach out to our legal and compliance office:
Sanchaya Staffing Services Pvt. Ltd.
Legal Counsel & Corporate Compliance Office